Multi-professional nutrition centre: clinical management without duplication
Shared records, independent schedules, and coordinated clinical workflow
When a nutrition centre grows from one to two or three professionals, the biggest risk is not workload—it is information fragmentation. Duplicate patients, plans with no cross-access, and unsynchronised schedules generate clinical errors and unnecessary friction.
The "everyone's own folder" problem
Shared record model
- Single clinical history: accessible to all centre professionals with role-based permissions
- Anthropometric assessments: traceability of which professional took each measurement
- Nutrition plans: author recorded; another professional can continue or refer
- Appointments and follow-up: patient sees a single portal regardless of who their next appointment is with
Recommended permission structure
- Full access to all records
- Billing management and configuration
- Global statistics
Professional (dietitian-nutritionist):
- Access to their assigned patients and explicitly shared ones
- Can create patients, but not delete them
- Cannot see other professionals' billing
Temporary professional / substitute:
- Temporary access to assigned records for that period
- No access to full billing history
Schedule and appointments: avoiding room conflicts
1. Professional's schedule: the patient books with their reference nutritionist
2. Physical resource (room): assigned automatically based on availability
With this separation, two professionals can have parallel appointments if two rooms are available, or the system automatically blocks if there is only one.
Billing in multi-professional centres
Centre invoices the patient: invoice issued under the centre's name; professional has internal settlement.
Each professional invoices their patients (self-employed sharing a space): each professional has their own billing module with their own tax ID.
The software must support both models.
Checklist: transitioning from 1 to N professionals
☐ Unify all records in one system (export and migrate)
☐ Define permission structure (do all professionals see all patients?)
☐ Establish patient onboarding protocol (who creates them? how are they assigned?)
☐ Agree on clinical documentation standards (field names, plan templates)
☐ Configure billing according to chosen model
☐ Test cross-access with the new professional before the first patient arrives
Is your centre growing? Start with the right structure from day one.
NutriManager supports teams of 1 to N professionals with shared records, configurable permissions, and billing per professional or per centre.
Frequently asked questions
It depends on centre configuration. In NutriManager, the administrator decides whether professionals have access to all records or only their own. Full access within the centre with audit trail is the most common setup.
Temporarily reassign patients to the substitute professional from the admin panel. The full record remains accessible to the substitute. When the primary professional returns, reassignment is reverted with one click.
Yes. Each professional or service type can have its own rate. The invoice reflects the service and the professional who delivered it.
Yes. The patient accesses their portal with their own credentials and sees their full history regardless of which professional attended each visit.